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job overview

Facility Maintenance job in East Syracuse, New York

Facilities Management Coordinator


Aspen Dental Management, Inc. (ADMI) is the nation’s premier dental services organization.  We provide expert business and administrative support to the fastest growing, branded network of dental practices in the country.  We recognize that our success is a direct result of empowering and supporting ambitious dental professionals; together we build and develop successful, patient focused dental practices.  As a reflection of our current needs and planned growth we are very pleased to offer a new opportunity to join our dedicated Real Estate Facilities and Maintenance team in support of our operations as a Facility Management Coordinator.


The person selected for this role will play a significant part in ensuring that Aspen Dental continues to provide access to care in facilities that demonstrate best-in-class safety, cleanliness, and functionality.  This position will be responsible for the following;


  • Manage the day to day facility management and maintenance issues at multiple locations over a large geographic territory. 
  • Tact and Directness in dealing with the facilities vendors is critical to ensure that required actions are completed. 
  • Manage expectations and performance within service level parameters.  Verify completion of work and services. 
  • Effectively communicate with internal customers and contract vendors. 
  • Data analysis and storage of work order history and budget tracking. 
  • Subcontractor appropriation. Ability to search for vendors and sign them up.
  • Shipping items and tracking for the Facilities Department
  • Coordination of the Nitrous Mixer Preventative Maintenance program.
  • Billing management for Facilities tickets. This includes contacting vendors to get the correct information in to get billing done, and coordination with ADMI billing to coordinate correct GL codes and location codes for items.

Minimum Education and Experience

The candidate selected for this challenging opportunity will likely possess exceptional customer service skills and act with a ‘sense of urgency.’  This requires skill and experience in both verbal and written communications that meets the needs of different customers and vendors.  It would be very helpful to have prior exposure to multi-unit facilities management concepts and best practices.  You can expect to work in a fast paced environment so being able to demonstrate successful completion of multiple tasks concurrently is appreciated.  Critical to this role will be the experience and ability to negotiate with vendors, think analytically and critically, and to be a ‘real-time’ problem solver.  This role will likely involve occasional travel and a flexible schedule.  While a degree in higher education is preferred, a willingness and eagerness to develop new skills and garner more responsibility is essential.  If you’re ready for this challenge then contact us today!

Available Locations

ADMI - 281 Sanders Creek Parkway East Syracuse, New York 13057 United States